Kalinotes Blog - December 2025

Tips, tutorials and advice to optimize your note-taking

How to use Kalinotes to share your feedback?

📅 December 3, 2025 🏷️ Practical Guide

Do you want to efficiently share your observations and feedback on a website with your clients or service providers? Discover how to use Kalinotes to create, organize and share your notes professionally.

📝 Step 1: Create your notes with the extension

The process of creating notes with Kalinotes is simple and intuitive. Here are the detailed steps to capture your feedback on any web page:

🔧 Installing and opening the extension

Before starting, make sure you have installed the Kalinotes extension on your browser (Chrome, Firefox or Edge). Once installed, the Kalinotes icon appears in your toolbar.

  1. Navigate to the web page you want to annotate
  2. Click on the Kalinotes extension icon in your toolbar
  3. Log in to your Kalinotes account if not already done

📁 Create or select a project

Project organization is essential to manage your notes effectively. A project can represent a client, a specific website, or a development sprint.

💡 Tip: Create a dedicated project for each client or website. This will make sharing all related feedback easier later.

  1. Create a new project by clicking on "New project" or select an existing project from the dropdown list
  2. Give a clear name to the project (e.g., "Client ABC Website Redesign", "Homepage Corrections")

✍️ Add a detailed note

Now that your project is ready, you can create your first note. Kalinotes automatically captures important contextual information.

  1. Click on "Add a note" in the extension interface
  2. Enter a descriptive title for your note
    Example: "Change CTA button text", "Fix header color"
  3. Select a page element (optional but recommended)
    🎯 Hover your mouse over the page and click on the concerned element to highlight it. Kalinotes will record its exact position.
  4. Add your detailed comment in the memo field
    Be specific: describe what needs to be changed and why
  5. Create or select a category to organize your notes
    Example categories: "Design", "Content", "Bugs", "Improvements", "Urgent"

✨ Best practices for your notes

  • Concise title: Use short, descriptive titles (5-8 words max)
  • Detailed comment: Clearly explain what needs to be changed
  • Consistent categories: Use the same categories to facilitate sorting
  • Precise captures: Always select the concerned element for clear visual context
  1. Click on "Save" to save your note
    📸 A screenshot of the page is automatically created and associated with your note!

🌐 Step 2: Share your feedback from the client area

Once your notes are created, you can share them in several ways from the Kalinotes client area. Log in to app.kalinotes.com to access all sharing options.

📊 Option 1: Generate and send a report by email

The PDF report is ideal for sharing a complete set of feedback professionally.

  1. Log in to your client area Kalinotes
  2. Select the project containing the notes to share
  3. Click on "Generate a report"
  4. Choose the notes to include in the report (all or a selection)
  5. Select filtering options (by category, by date, by status)
  6. Generate the PDF which will contain all your notes with their screenshots
  7. Download the report and send it by email to your recipients

📄 The PDF report includes:

  • All selected notes with their titles and comments
  • Screenshots of each annotated page
  • The exact URL of each page
  • Categories and creation dates
  • A professional and clear presentation

🔗 Option 2: Create a sharing link

The sharing link allows your service providers or clients to directly access your notes online, with an interactive interface.

  1. From your client area, open the project to share
  2. Click on "Share the project" or "Create a sharing link"
  3. Configure permissions:
    • Read-only (your collaborators can view but not modify)
    • Read and write (they can add responses or mark notes as resolved)
  4. Generate the sharing link unique and secure
  5. Copy the link and communicate it to your service provider or client
    By email, Slack, Teams, or any other communication channel

🔒 Security and control

  • Secure links: Each sharing link is unique and encrypted
  • Revocation possible: You can disable a link at any time
  • Access control: Define who can view and modify your notes
  • Optional expiration: Set an expiration date for the link

👥 Benefits of sharing with Kalinotes

Using Kalinotes to share your feedback offers many advantages over traditional methods (emails, Word documents, annotations on screenshots...).

  • Perfect visual context - Each feedback is accompanied by a screenshot of the page, eliminating any ambiguity
  • Clear organization - Notes are classified by project and category, facilitating navigation
  • Automatic URLs - No need to copy-paste links, they are automatically recorded
  • Real-time collaboration - Your service providers can mark tasks as completed as they go
  • Easy tracking - See at a glance which feedback has been addressed
  • Time-saving - No more back and forth to clarify a vague request
  • Professionalism - Present your feedback in a structured and clear manner

💼 Typical use cases

🎨 For web agencies

Share client feedback on mockups and prototypes. Create a project per client, add all feedback, then generate a PDF report for validation or create a sharing link so the client can track the progress of corrections.

💻 For freelance developers

Document bugs and improvement requests from your clients. Organize by categories (Bugs, Features, Design) and share a link so the client can see progress in real time.

📢 For marketing teams

Centralize team feedback on landing pages and campaigns. Each member can add their feedback, then the project manager generates a consolidated report for the external agency.

🌍 For translators

Annotate pages to be translated with your questions and proposals. Share the link with the client to get their validations directly on the proposed wordings.

🎯 Conclusion

Kalinotes transforms the way you share your feedback on websites. In a few clicks, create precise and contextual notes, organize them by project and category, then share them easily via PDF report or interactive link. No more long email chains with scattered screenshots: with Kalinotes, everything is centralized, clear and professional!

🚀 Ready to get started?

Create your free account and start sharing your feedback today!

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Generate automatic reports with Kalinotes macros

📅 December 15, 2025 🏷️ Advanced Features

Did you know that Kalinotes can automatically analyze your web pages and generate detailed reports on SEO, accessibility, links and much more? Discover how to use Kalinotes macros to automate your audits and save precious time.

🎯 What is a Kalinotes macro?

Kalinotes macros are special commands that you can insert in your notes to trigger automatic analyses of your web pages. Each macro focuses on a specific aspect of your site and generates a detailed report in Markdown format.

💡 Major advantage: Instead of manually noting all the problems detected on a page, let Kalinotes automatically analyze SEO, accessibility, links, content and the style guide!

🔧 The 5 available macros

Kalinotes currently offers 5 analysis macros, each dedicated to a specific domain of web auditing:

1. {K-SEO} - Natural referencing analysis

This macro analyzes all SEO elements of your web page to help you optimize your positioning in search engines.

📊 Elements analyzed by {K-SEO}

  • Meta tags: title, description, keywords
  • Heading structure: H1, H2, H3 hierarchy...
  • Open Graph tags: for social media sharing
  • Image alt attributes: for visual indexing
  • URL structure: canonicals, internal links
  • Performance: loading time, page weight
  • Robots.txt and sitemap: configuration for crawlers

2. {K-LINK} - Link analysis

This macro examines all links present on the page to detect problems and improvement opportunities.

🔗 Elements analyzed by {K-LINK}

  • Broken links: 404 error detection
  • External links: inventory and verification
  • Internal links: linking and navigation
  • Link attributes: nofollow, target, rel
  • Link anchors: anchor text relevance
  • Redirections: redirect chain detection

3. {K-TEXT} - Content analysis

This macro evaluates the quality and structure of your text content.

📝 Elements analyzed by {K-TEXT}

  • Keyword density: repetitions and over-optimization
  • Readability: sentence and paragraph length
  • Content structure: lists, tables, quotes
  • Spelling and grammar: common error detection
  • Information hierarchy: logical organization
  • Semantic tags: strong, em, mark...

4. {K-ACCESS} - Accessibility analysis

This macro verifies your page's compliance with web accessibility standards (WCAG).

♿ Elements analyzed by {K-ACCESS}

  • Color contrast: readability for all
  • Keyboard navigation: tabindex and focus
  • Form labels: field accessibility
  • ARIA attributes: roles and properties
  • Alternative texts: images and media
  • Semantic structure: landmarks and regions
  • Clickable area size: touch usability

5. {K-CHART} - Style guide analysis

This macro examines visual consistency and style guide application.

🎨 Elements analyzed by {K-CHART}

  • Color palette: consistent use
  • Typography: fonts and sizes used
  • Spacing: margins and padding
  • Graphic elements: buttons, icons, borders
  • Responsive design: mobile adaptation
  • Visual consistency: brand standards compliance

📋 How to use macros

Using macros is very simple. You can insert them either when creating a note, or in an existing comment.

✍️ Method 1: In the note details

  1. Create a new note on the page you want to analyze
  2. Enter a descriptive title
    Example: "SEO Audit of the homepage"
  3. In the memo field, type the desired macro
    Example: {K-SEO}
  4. Save the note
  5. Kalinotes automatically generates the report and inserts it in your note

💬 Method 2: In a comment

  1. Open an existing note from your client area
  2. Add a comment by clicking on "Add a comment"
  3. Type the macro in the comment field
    Example: {K-LINK}
  4. Publish the comment
  5. The report appears automatically in the comment thread

🚀 Advanced usage: Multiple analyses

You can combine multiple macros to get a complete audit of your web page.

💡 Tip: Complete audit in a single note

Create a note titled "Complete page audit" and insert all macros in the memo, each on a line: 

{K-SEO}
{K-LINK}
{K-TEXT}
{K-ACCESS}
{K-CHART}

Kalinotes will generate all 5 analysis reports in a single note!

🔄 Automatic analyses on multiple pages

The real power of macros is revealed when you use them to analyze multiple pages of the same site in one click.

🎯 Usage scenario

Imagine you need to audit a site with 20 pages. Rather than creating 20 notes manually and inserting macros one by one, you can:

  1. Create a project for your audit (e.g., "SEO Audit Client ABC Site")
  2. Navigate to each page to audit
  3. Create a quick note with the macro {K-SEO} (or any other)
  4. Repeat the operation on the 20 pages
  5. Generate a global report from your client area that consolidates all analyses

⚡ Productivity tip

Use the Kalinotes extension keyboard shortcut to quickly create your audit notes. In a few seconds per page, you can launch automatic analyses across your entire site!

📊 Format of the generated report

Reports generated by macros are formatted in Markdown, which makes them easily readable and exploitable.

📄 Typical report content

  • Executive summary - Overview of results
  • Overall score - Score out of 100 for the analyzed aspect
  • Critical points - Major problems to fix as a priority
  • Recommendations - Detailed improvement suggestions
  • Positive points - What works well
  • Technical details - In-depth element-by-element analysis
  • Priority actions - List of concrete tasks to perform

💼 Practical use cases

🎨 For web agencies

Quickly audit your clients' sites before a redesign. Generate professional reports with {K-SEO} and {K-ACCESS} to identify improvement points and justify your recommendations.

📊 For SEO consultants

Use {K-SEO} and {K-LINK} on all important pages of a site to generate a complete audit. The Markdown format allows you to easily export the reports to your presentation documents.

♿ For accessibility experts

Audit WCAG compliance with {K-ACCESS}. Generate detailed reports page by page and share them with your developers so they can fix detected problems.

✍️ For web writers

Analyze your content with {K-TEXT} to improve readability and SEO optimization of your texts. Identify over-optimizations and structure problems.

🎨 For designers

Check style guide application with {K-CHART}. Detect inconsistencies in colors, typography or spacing across the site.

✨ Benefits of Kalinotes macros

  • Considerable time savings - No need to manually note each detected problem
  • Exhaustive analyses - Macros automatically check hundreds of criteria
  • Professional reports - Easily shareable Markdown format and exportable
  • Audit consistency - The same criteria are checked on all pages
  • Actionable recommendations - Concrete advice for each detected problem
  • Tracking over time - Rerun the same analyses after corrections to measure progress
  • Perfect integration - Reports are stored with your notes and screenshots

🎯 Best practices

💡 Tips to optimize macro usage

  • Create a dedicated project for each complete audit
  • Name your notes clearly: "SEO - Homepage", "Accessibility - Contact"
  • Use categories to organize your analyses by type (SEO, Accessibility, etc.)
  • Rerun analyses after corrections to verify improvements
  • Combine with manual notes to add your expertise to automatic analyses
  • Share reports with your clients or developers via Kalinotes sharing links

🎯 Conclusion

Kalinotes macros transform your note-taking extension into a true professional audit tool. In a few characters ({K-SEO}, {K-LINK}, {K-TEXT}, {K-ACCESS}, {K-CHART}), you trigger automatic analyses that would save you hours of manual work. Whether you're an SEO consultant, accessibility expert, designer or web developer, macros allow you to audit quickly and professionally any website!

🚀 Ready to automate your audits?

Create your Kalinotes account and start using macros today!

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